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Volunteer Application Form

Before completing this form, please read the following notes carefully

Declaration of Criminal Offences

You must give details on this form of any offences, convictions, cautions or bindovers you have or any court cases that you have pending. Under the provision of The Rehabilitation of Offenders Act 1974, however, job applicants do not have to disclose information on certain convictions after a set period of time, as they become ‘spent’. Information on when a conviction, caution or bindover is considered ‘spent’ is given in the section ‘Rehabilitation Periods’ below. For some jobs, ALL convictions must be declared and can never be considered ‘spent’. For more information, please see the section entitled ‘Exemptions’. Declaration of a criminal record does not preclude you from joining SDAC on the helpline.

If you have any queries please contact our Coordinator, Emma Bassett on 07554 991055 or email

Rehabilitation Periods

Imprisonment or youth custody sentence of over 6 months but not more than 2½ years 10 years *
Imprisonment or youth custody sentence of less than 6 months 7 years *
Fine or other sentence for which the Act does not specify a different rehabilitation period 5 years *
Absolute Discharge 6 months
Borstal 7 years
Detention Centre 3 years
Probation order, conditional discharge or bound over 1 year or until order expires (whichever is the longest)
Care order or supervision order 1 year or until order expires (whichever is the longest)
Order for custody in a remand home, approved school order or an attendance centre order 1 year after order expires
A hospital order (with or without a restriction order) 5 years, or 2 years after the order expires (whichever is the longest)

* the above are halved if the offender was under 17 when the offence was committed.

Please note that any prison sentence GREATER than 2½ years can never become ‘spent’. It is the prison sentence imposed by the court that counts (even if it is a suspended sentence), not the time actually spent in prison.


The provisions relating to the non-disclosure of ‘spent’ convictions do not apply to certain jobs. If you are applying for a job in any of the following categories, you MUST disclose all details of any caution or criminal offence:

  • Work involving access to children for example, school based staff, youth service etc.
  • Work as a Solicitor, Chartered or Certified Accountant, Traffic Warden or Parking Attendant
  • Work involving the provision of services to persons under the age of 18 which includes social services, care, leisure and recreational facilities and the provision of accommodation
  • Work involving the provision of social services to person:
    • over the age of 65
    • suffering from serious illness or mental disability of any description
    • addicted to alcohol or drugs
    • who have a sensory impairment
    • who are substantially and permanently disabled by illness, injury or congenital deformity

If you are offered a job in any of these categories, you may also be required to complete a further form and to authorise the council to undertake a police DBS check.



    In accordance with the Data Protection Act 2018 and General Data Protection Regulations (GDPR) 2018 all information provided on the referral form and in any other further contact with SDAC Telephone Counselling Service will be treated as confidential and will not be disclosed to any third party without your express consent.

    Your personal information will be kept for a maximum of 5 years in case you use our service again, and then it will be securely destroyed.

    However, it is important that you understand that on occasions organisations are obliged to share certain information e.g. an individual is at risk to self or others, and may need to inform services such as Local Safeguarding of Vulnerable Adults Team, Child protection Team, other staff, Services Regulator(s) or other agencies. Should this need arise the Service will make every effort to discuss this with you prior to any information shared.

    You have the right to withdraw consent at any time.